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Executive Assistant in Mountain View, CA at Regalix

Date Posted: 5/10/2018

Job Snapshot

Job Description

Regalix is an award-winning Customer Success company. We provide the world’s leading companies (such as Google, VMware, NetApp, Oracle, PureStorage and many others) with expert, technology-enabled solutions and best-practice processes proven to acquire, grow and retain revenue from customers. With a holistic approach to the entire revenue lifecycle, Regalix’s solutions help companies drive customer acquisition, adoption, expansion and renewal. 

We are looking for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with the CEO (and other key executives). The ideal candidate is highly self-motivated, professional, values confidentiality, excellent communicator, capable of managing their work load and prioritizing tasks in a fast-paced environment.

This is an excellent opportunity to join a growing company with global presence and be in the center of cutting-edge digital strategy.


  • Responsible for performing tactical and strategic executive assistance & support tasks.
    • These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
  • Outreach and nurturing of key client & partner relationships
  • Keeping meeting notes and follow-ups
  • Research and meeting prep
  • Arrange corporate & staff appreciation events
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele

Job Requirements

  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanor